Payroll & Benefits Specialist
Posted on: November 17, 2022
The Payroll and Benefits Specialist is responsible for the accurate
and timely preparation and completion of multi-state payroll and
benefits administration for approximately 215 employees in
Washington and Oregon. The Specialist will be responsible for the
set up and maintenance of the ADP Workforce Now system to ensure we
are fully leveraging system capabilities. This person will also
provide general support to the HR team. The role reports to the
Director of Strategic HR in Kent WA. This is intended to be a
full-time position, however, for the right candidate, we will
consider the option of part-time employment.
Maintain ADP Workforce Now, Onboarding, Recruiting, Performance
Management and Compensation Management modules, to include:
exercise system expertise to fully utilize automated system
features and research, test, and evaluate system performance;
communicate changes and instructions to management and
oversee and approve Employee Self-Service transactions and process
HR or Manager initiated transactions;
configure payroll module to meet compliance requirements, such as
pay codes, deductions and deduction limits, taxes and accruals;
manage data bridges and ensure reliability of data.
Manage semi-monthly payroll for 215 multi-state employees
including, but not limited to:
inputting, adjusting and reviewing timesheets;
processing deductions for taxes, benefits, garnishments, and
troubleshooting issues with payroll and time and attendance;
maintaining PTO and disability time off balances;
preparing necessary reports for finance and assisting with any
accounting reconciliation related to payroll and benefits;
transferring of payroll deducted funds to benefit vendors (i.e.,
401k, FSA, HSA);
preparing and submitting quarterly/annual tax reports, including
L&I, local taxes, and W2s;
support annual financial statement audit of payroll and 401k;
staying current on and implementing new payroll requirements and
archiving payroll records in accordance with retention
Perform benefits administration to include: enrollments and
terminations, annual open enrollment, change reporting, proration
of deductions, and communicating benefits information to
Validate accuracy, resolve discrepancies and process monthly
billings from insurance providers.
Organize and conduct new hire benefit orientations.
Ensure compliance with Temporary Continuation of Coverage (TCC)
guidelines by preparing benefit termination notification as
General / HR
Initiate and close out new hire onboarding process in HRIS,
including verification and retention of I-9 documentation.
Respond to employment verification and wage history requests.
Maintain electronic employee personnel files and the security
Maintain compliance posters in all company locations.
Ensure compliance and accuracy through regular audits of work
processes and HRIS.
Act as a confidential employee liaison for all employee questions
related to payroll and benefits.
Generate a variety of ad hoc and recurring HR reports; research and
analyze data for reports, surveys, and budgeting process.
Interact with parent company, peers and vendors on benefit-related
Perform other duties as assigned.
Education and/or Experience
Associate's degree and 5 or more years' relevant experience
required (or equivalent combination of education and
Certification as a Payroll Professional (CPP) from the American
Payroll Association is preferred.
A minimum of three (3) years of increasingly responsible experience
in full-cycle multi-state payroll administration, or a combination
of experience and training is required.
Must have extensive experience using automated payroll and time and
attendance system; experience with ADP Workforce Now and other ADP
modules highly desirable.
Must have working knowledge of standard payroll concepts, practices
and Federal and state specific payroll laws.
Excellent written and verbal communication skills, organization
skills, and strong attention to detail are critical for
Proficient with Microsoft Office - Outlook, Teams, Word, Excel,
Ability to proactively identify areas of need, create recommended
action plans, gain consensus, and reliably follow through.
A critical thinker with the ability to analyze data, draw logical
conclusions, and make sound recommendations.
Understand and demonstrate the importance of discretion and
confidentiality at all times.
Pay rate minimum of $30/hour, more depending on experience, and
eligible for overtime.
401k Plan with dollar for dollar company match up to 5%.
Company subsidized Medical, Dental, and Vision plans for individual
and family coverage.
Company paid Short-Term and Long-Term Disability insurance.
Company paid Life and AD&D Insurance with buy up options for
individual and family coverage.
Paid Time Off and holidays.
Suburban location makes for a great commute and parking is
Keywords: Petrocard, Kent , Payroll & Benefits Specialist, Other , Kent, Washington
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