Real Estate Services Administrator
Company: CB Richard Ellis
Posted on: January 19, 2023
Real Estate Services Administrator
Areas of Interest
Administrative, Property Management
Kent - Washington - United States of America
Under limited supervision, provides general administrative support
for the Real Estate Management Team. Assists with tenant and vendor
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs a variety of administrative tasks for assigned staff
including but not limited to phone support, draft, preparation and
distribution of correspondence, expense reporting, calendar and
scheduling, meeting coordination, filing and copying, etc.
Maintains tenant, vendor and property files, including insurance
certificates, lease abstracts, etc. in accordance with prescribed
Works with Building Technician staff and vendors to compile a list
of maintenance items. May open work orders. Coordinates and
monitors status of work assigned to vendors.
Coordinates tenant events and appreciation. Assists with
publication and distribution of tenant newsletter.
May initiate rent collections correspondence and phone contact with
tenant where permitted by state regulations.
Assists with budget preparation by researching costs for supplies
and services and obtaining bids as directed. Comply with bid
process guidelines. Assists with preparations of monthly and
quarterly management reports.
Assists with preparation of Common Area Maintenance (CAM) dues,
invoices and related correspondence.
Administers accounts payable and accounts receivable. Codes
invoices for payment, inputs into accounting system and forwards
original invoices to accounting for payment.
Performs other duties as assigned.
No formal supervisory responsibilities in this position.
May provide informal assistance such as technical guidance and/or
training to coworkers.
May coordinate work and assign tasks.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Applicants must be currently authorized to work in the United
States without the need for visa sponsorship now or in the
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) and a minimum
of three years of related experience and/or training.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short
correspondence, and memos and ask clarifying questions to ensure
understanding. Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients,
co-workers, and/or supervisor. Ability to effectively present
information to an internal department and/or large groups of
Requires basic knowledge of financial terms and principles. Ability
to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in
standard situations. Ability to solve problems in standard
situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate to advanced skills with Microsoft Office Suite
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company
policies to achieve set results and deadlines. Errors in judgment
may cause short-term impact to co-workers and supervisor.
Responsible for personal safety and the safety of those who are
affected by your work. This includes but is not limited to:
1. Complete all required and assigned HSE training at a
2. Follow all activity policies and procedures, including all
HSE-related requirements at all times,
3. Participate in all HSE-related programs & activities as
required, including incident investigations, interviews, auditing
and assessment, etc.
4. Report any conditions which you feel could result in an accident
or injury and / or stop work if required.
CBRE is an equal opportunity/affirmative action employer with a
long-standing commitment to providing equal employment opportunity
to all qualified applicants regardless of race, color, religion,
national origin, sex, sexual orientation, gender identity,
pregnancy, age, citizenship, marital status, disability, veteran
status, political belief, or any other basis protected by
NOTE: Some, but not all, of our positions may have an additional
requirement to comply with COVID-19 health and safety protocols,
including COVID-19 vaccination proof and/or rigorous testing. If
you have questions about the requirement(s) for this position,
please inform your Recruiter.
Keywords: CB Richard Ellis, Kent , Real Estate Services Administrator, Other , Kent, Washington
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